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North Bengal University

Guidelines to fill up the Application Form Online

What all do you need to complete the Online application process for NBU?
As an applicant you would need the following:
  1. An E-mail ID for registration and for receiving all future correspondence till the admission process is over and subsequently, if admitted.
  2. A Mobile Number to receive SMS based notifications/communications related to the online application, Admit card, Entrance Test Result, Admission Counseling etc till the admission process is over and subsequently, if admitted. The mobile number may not be necessarily yours, but you should have access to it.
  3. Access to facilities of computer with internet connectivity, B/W printer and scanner.
  4. A recent passport sized colour photograph (for scanning and uploading in "jpeg" format only. File size of scanned photograph should not be more than 100KB).
  5. Your signature using Blue/Black pen on white sheet (for scanning and uploading in "jpeg" format only. File size of scanned photograph should not be more than 100KB).
  6. Access to an online payment facility / service such as
    1. Net Banking
    2. Credit card
    3. ATM-cum-Debit card

If you do not have Net Banking facility/Credit Card or ATM-cum Debit Card, you can pay the fee in cash at any branch of SBI through the Challan downloaded from the NBU-SBI Portal. You will be able to download the duly filled up SBI challan when you enter to the SBI site through the Make Payment link in the NBU site - dashboard.

All applicants should note, that:
  1. Printout of online submitted application form or proof of payment of of Admission fee is to be submitted to the University at the time of verification as per notification. However, the candidates should retain a copy of the said documents for their own record.
  2. Xerox of document is required to be submitted along with the application form submitted online, based on criteria, for eg. SC category student has to submit Caste Certificate.
  3. Original certificates issued by competent authority supporting your filled in details will be asked from you ONLY at the time of admission. If data provided in the online application is not supported by appropriate documents then your application / claim for admission shall be summarily rejected.
Steps to be followed for filling the online application:

Before proceeding to fill up the online application form, please ensure that you have the required details and scanned image files of your (i) recent passport size colour photograph and (ii) signature [as specified at para 1 above], which will be needed at different stages of process. The entire process of filling online application form can be completed in six stages. The six stages are:

  1. Registration on the NBU Admission Portal (http://nbu.ucanapply.com/) for online application process.
  2. Select the course of your choice [check eligibility, other details...].
  3. If you choose to apply for the selected course [do it after confirming your eligibility, dates of Entrance Test etc], application form will appear on the screen. Fill up the details in the application form which will have following sections:
    1. Applicant Details
    2. Correspondence Address and Details Parents
    3. Upload scanned image file of your Photograph and Signature [as specified in para 1 above]
  4. Final Review of details entered in the Application Form and if they are corrected then 'Confirm' the submission. Else, edit the details before confirming submission.
  5. Fee Payment through "SBI Collect Portal" & application Submission
  6. For subsequent applications (after the first course) process of filling up 'Applicant Details', 'Correspondence Address and Parental Details', 'uploading of Photograph and Signature' and 'Preference of Test centre' will not be required. These details will be repeated automatically/ copied for all subsequent applications after the first application.

How to complete Registration on the NBU Online Portal (http://nbu.ucanapply.com/) for Online Application Process?

Step 1: Please click on "Apply for Admission" button given on the home page of the NBU Online Portal (http://nbu.ucanapply.com/).

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Step 2: On clicking the link, you will be directed to a new page having an Applicant Login Box. Below the login fields there is a link "Register Yourself". Please click on this link.

 

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Step 3: When you click the link you will be shown a Registration Form asking for various details. Fields for information which is mandatory is marked with "Red coloured bullets" and are to be essentially filled up. These fields cannot be left blank. Once you fill the details, you can click on the "Sign up" button at the bottom for completing the registration process.

 

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NOTE: PLEASE NOTE THAT DETAILS SUBMITTED DURING REGISTRATION CANNOT BE CHANGED LATER. SO MAKE SURE YOU DO NOT MAKE ERRORS IN THE INFORMATION YOU FILL IN THIS FORM.

Step 4: Activation and validation of Registration

  1. On successful submission of registration details, you would be shown a confirmation message on the screen. You will also receive an e-mail on the e-mail ID provided by you in the Registration Form and a validation code on your registered mobile number. This email will contain an activation link. You need to click on this activation link to confirm and complete your registration process.
    Note: This confirmation and activation link e-mail might land up in your "Spam Folder" or "Junk Folder'. So, in case you do not find the registration confirmation e-mail in your "Inbox", please check your "Spam Folder" or "Junk Folder'. If you find the e-mail from application@NBUonline.in in your "Spam Folder" or "Junk Folder', please report it as "Not Spam" and/or add the same to your contact list so that the subsequent e-mails from nbuugcell@gmail.com always come in your Inbox. Always check your "Spam Folder" or "Junk Folder' for e-mails from the NBU Portal.
  2. Click on this activation link received in the e-mail. You account will not be activated until you have clicked on this activation link, so, do not forget this important step.
  3. On clicking the activation link, you will be directed to the validation page in which you are required to give the validation code sent on your registered mobile number. Enter the validation code received on your registered mobile number to complete the registration process.
  4. On successful validation, you will be allowed login and directed to My Application Section. Select the course of your choice and start filling up the application form online.

How to select Course for which I want to apply?

Step 1: After activation and validation of your Registration on the NBU Entrance Test Portal (http://nbu.ucanapply.com/), you can login into the programme. After login you will be able to see the following page with the title "Status of Submitted Applications".

 

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Step 2: Please select course type and course name from the drop down boxes given at the bottom. Check the eligibility and in case you are eligible for the course click the checkbox given below regarding confirmation of the terms and conditions and the eligibility to proceed further for filling up the application form by clicking "Add Course" button.

 

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How to fill up the Application form after I have selected the Course I wish to apply for?

Step 1: After adding the course of your choice, following screen will appear showing status of submitted application. On the left panel, various other buttons such as 'Applicant Details', 'Upload Photograph and Signature' etc are given. These are various sections of the form. Application Status section shows which sections of the form is complete and which is incomplete. You can click the left panel button to go to the section of the form which are incomplete.

 

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Step 2: After you have added the first course of your choice and come to the above screen, all the four sections of the Application Form would be shown as incomplete. Click on the 'Applicant Details' button on the left panel. On clicking, following form will appear on the screen. Some of its fields would be pre-filled with the details you gave at the time of registration. Fill up other required details correctly.
Note: Mandatory fields have been marked with red asterix. They are to be essentially filled up before you will be allowed to 'Save' of the form.

 

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Step 3:After filling up all your preferences click the 'Save and Continue' Buttom given at the bottom.

How to Upload image file (in jpeg format; size limit 100kb) of my scanned photograph and signature?

Step 1: To upload the image file of you scanned passport size colour photograph and signature, click the button 'Upload Photograph and Signature' button available on the left panel. On clicking, you will see the following screen:

(Your scanned passport photo should be within 3.5 x 4.5 cm in size, scanning resolution should be within 100 dpi & file size should be less than 100 KB.)

guidline10 If you are facing any problem to upload your photo or rejected by the system then we are requested you to resize your photo as per the sample images shown here.
To Resize your scaned photo please follow the following steps:

  1. Right click on the scaned photo file → Open with → Microsoft Office Picture Manager
  2. Then look at the top menus, Click Picture → Resize
  3. Now look at the right pannel, Select the radio button Custom width x height, And write width = 138px, height = 177px. Then Click OK to complete.
  4. If you are not able to do this properly, then you can try 'Crop' feature for the 'Picture' menu
  5. Then save the file.

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Step 2: Choose the image file (jpeg format; photo should be within 3.5 x 4.5 cm in size, scanning resolution should be within 100 dpi & file size not more than 100 kb) of your scanned passport size photograph and signature and click the button 'Upload Photo' and 'Upload Signature' button given below the Box. After you have successfully uploaded the photograph and signature, you will see the following page:

 

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Academic Details: In this section you have to fill up all your academic record i.e; Name of the Examination, Board/ University and Roll, Year of Passing/Appearing, Div/Grade, Marks Obtd., Max Marks and Marks%. Then click 'Save' to go next step.

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Document Upload: Here you need to upload one by one your documents. Once you upload 1st file then it will shown you just top of the upload section.

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College Preference: Here you have to choose your preference college of exam. Then click Save & Continue.

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Upto this stage, you have completed all stages of the Application Form. This is the review area. This will help you see entries made in various sections of the Application Form. In case you want to edit some details, you should do so before clicking 'I confirm the above' checkbox and clicking the 'Confirm and Submit' button because once you confirm and submit an application form, it cannot be edited further.
NOTE: If you are sure that all details are correct and you do want to submit the application then click on the button "Proceed for submission and payments". When you click on the button you would be shown a page which lists the various applications which are completed. There is also a small declaration which is to be confirmed. Select the applications you want to submit and click on the declaration after reading it thoroughly. This is important.

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Next complete application is shown here. Now you can make payment against of your application. Click "Make Payment".

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How to MAKE PAYMENTS?

Step 1: Click the 'Make Payment' Icon from the 'Dashoard'. On clicking you will see the following screen. Here you need to select your course, then click GO

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Two type of payment option is available here. 1. Online, 2. Offline.

 

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For offline method you will go for challan generation. For Online method you have Credit Card / Debit Card / NEFT option.

 

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In this stage you can review your Name, Email ID & Mobile No. which is very important for payment. If everything is ok, then click "Pay Now & Submit Application"

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After that system will go for Online payment with your Banker.